A Statutory Declaration is a legal document that can be used to declare that a person has been known by a specific name that is different to their current legal name.  A statutory Declaration can be lodged when a qualification or Statement of Attainment is in a different name of the RIW Profile.

A Statutory Declaration can be issued under Commonwealth legislation or state/territory legislation. 

The instruction on how to lodge a Statutory Declaration on the RIW System can be found at the following link:

How does a company upload a statutory declaration to a cardholders RIW profile?

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This instruction applies to the following RIW System User Roles: 

• Advanced Project Admin

• Employer Admin
• Employer Admin (Premium Functionality Employer)
• Employer Admin - No Payment
• Employer Admin - No Payment (Premium Functionality Employer) 
• Employer Admin - Read Only
• Employer Admin - Read Only (Premium Functionality Employer) 
• Helpdesk
• myRIW User (i.e. RIW cardholder)

Step 1: Statutory Declaration Forms

A Statutory Declaration can be issued under Commonwealth legislation or state/territory legislation.  

The Statutory Declaration must be completed on the official form provided by the Commonwealth, state or territory.

NOTE:  The Statutory Declaration form must be completed as per the legislation of the jurisdiction.  Most Statutory Declaration forms have printed instructions to guide the declarant and the acceptor.

Example of a Commonwealth Statutory Declaration.

Step 2: Completion of a Statutory Declaration

A Statutory Declaration is a legal document and as such has mandatory information that must be included.  This information must be checked and verified before the Statutory Declaration is accepted.

NOTE: If any of the following information from the declarant or the person that the Statutory Declaration is made before is missing, the Statutory Declaration cannot be accepted.

INFORMATION COMPLETED BY THE DECLARANT:

1. The name and address of the declarant matches the information we have in the RIW System.
2. The description of why the Statutory Declaration has been lodged is clear and concise.
3. The form has been signed in the correct spot by the declarant.

INFORMATION COMPLETED BY THE PERSON THAT THE STATUTORY DECLARATION IS MADE BEFORE:

1. The place and date that the declaration was made.
2. The form has been signed in the correct spot by the person before whom the declaration is made.
3. Full name, qualifications and address of the person before whom the declaration is made.  The address can be the professional/work address of this person (eg. the Police Station address.
4. Check that the person before whom the declaration is made is qualified and listed as authorised (see list on the reverse of the Statutory Declaration form)

NOTE: The Statutory Declaration should be free of mistakes and the content should not be altered.  If so, the Statutory Declaration cannot be accepted.

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Step 3: Who completes a Statutory Declaration

Individuals can lodge Statutory Declarations.  

The Statutory Declaration must be completed and lodged by the individual declaring a fact about their own circumstances.  A Statutory Declaration cannot be made by a person about another person's circumstances.

NOTE: A company administrator cannot make a statutory declaration regarding the circumstances of one of their employees

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RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000198340

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