How does a company add a site or edit site requirements? : Rail Industry Worker Knowledge Centre

How does a company add a site or edit site requirements?

Companies assigned as the Contractor in Charge (CIC) of a project can create sites and zones, assign competencies or job role prerequisites for site access (optional).

A project is assigned by a Network Operator to a CIC. Only once assigned to an organisation, can they create sites and zones.

IMPORTANT NOTE FOR KIOSKS USERS
When updating site requirements in the RIW System, it can take between 15-30 minutes for any changes to be transferred to a Kiosk, such as site entry rules, working hour rules, site briefings or site inductions. Sites should assess the risk between when the change is made in the RIW System to when it is available in the Kiosk and determine whether alternative access control measures are required during the update period.

This instruction applies to the following RIW System User Roles:

Advanced Project Admin
Employer Admin (where designated as a Contractor In Charge of a project)
Employer Admin - No Payment (where designated as a Contractor In Charge of a project)
Helpdesk
Network Manager
Project Admin
Site Admin

1	Go to https://app.riw.net.au and log in using your credentials.
2	Click on Administration > Site.
3	To add a new site, click on Add.
4	Fill out the site details, noting that any fields marked with a red asterisk () are mandatory. Site Name, try to be descriptive. Code,* this is determined by the Network and/or Contractor in Charge. A short description, this is not mandatory. Start Date Active, which is when the site is to be made active in the RIW System. Ensure the appropriate Project is selected from the drop-down list provided (start typing in the box to find the relevant project). Add the site address details, including Suburb, State and Postcode. To determine if the address can be validated, click on Test Address. If the site is a greenfields site with no current street address, an approximate location will be determined by the suburb, state and postcode. Or try to use a close street location for a better match. Click Save to complete.
5	Once the site has been created, site requirements may be added. Site requirements are prerequisite competencies or job roles that a cardholder must obtain prior to being granted entry to the site. Click on the Requirements tab on the left hand side menu. To add a requirement, click on the Add button.
6	On the Add Entry Rules screen, specify the competency or job roles required for the site. Please note when adding requirements that there are different styles of requirement groupings. All the requirements in one (or more) groups are required (using the AND option) Only one of the requirements in one or more groups are required (using the OR option) Please read the detail on the Add Entry Rules screen for further direction. Search for each requirement in the relevant competency or job role field. In the example below, we have added a generic MTA Generic Induction as a Network based competency, and the National - Around the Track Personnel job role. When the required competency or job role has appeared, click Add to include this in the role requirements. The requirements will now display at the bottom of the screen. When complete, click Save. Site requirements have now been set.