How does a company create a site or edit site requirements?

Employers or companies assigned as the Contractor in Charge (CIC) of a project can create sites and zones and assign competency or job role prerequisites for site access (optional). A project must be assigned by a Network Operator for a CIC to create sites and zones. 

When updating site requirements in the RIW System, it can take between 15-30 minutes for any changes to be transferred to a Kiosk or Tablet device, such as site entry rules, working hour rules, site briefings or site inductions. Sites should assess the risk between when the change is made in the RIW System to when it is available in the Kiosk, and determine whether alternative access control measures are required during the update period.

This instruction applies to the following RIW System User Roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Helpdesk
  • Network Manager
  • Project Admin
  • Site Admin

Step 1: Log in to the RIW System

Go to and login using your credentials.

Step 2: Administration Menu

Click on the Administration tab on the Main Menu.

Step 3: Site 

Click on the Site icon. 

Step 4: Add Site

Click the Add button.

Step 5: Create Site

Fill out the details for the site, noting that any fields indicated with a red asterisk (*) are mandatory. Include a descriptive site Name, Code (as determined by the Network and/or Contractor in Charge), a short description and a Start Date Active, which is when the site is to be made active,  Ensure the appropriate Project is selected from the drop down list provided. Commencing typing in the box and a list of applicable projects will appear.

Click the Save button when complete.

Step 6: Add Site Requirements

Once the site has been created, site requirements may be added, which are pre-requisite competencies or job roles cardholders must obtain prior to being granted entry to the site. 

Click on the Requirements tab on the left hand side menu.  To add a requirement, click on the Add button.

Step 7: Add Entry Rules

On the Add Entry Rules screen, specify the competency or job roles required for the site.  Please note when adding requirements that variable groups of requirements can be created where either:

  1. All of the requirements in one (or more) groups are required (using the AND operator)
  2. Only one of multiple requirements in one or more groups are required (using the OR operator)
  3. A singe group or combinations of such groups are required.

Please read the detail on the Add Entry Rules screen for further direction.

Search for each requirement in the relevant competency or job role field by starting to type in the field. In the example below, we have added a generic MTA induction as a Network based competency, and the National - Around the Track Personnel job role.

When the required competency or job role has been surfaced, click Add to add it to the requirements.  The requirements will now display on the bottom of the screen.  

When complete, click Save.

Site requirements have now been set.

For more information about some of the other functions you can perform on this screen, please refer to:

VIDEO: Creating Projects, Sites and Zones

RIW Knowledge Centre Article Link:

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