How does a Premium Functionality Employer add or edit an employer job role in the RIW System?


The article details how a Premium Functionality Employer can add (create) or edit an employer  job role to the RIW System.


Please note that the adding of an employer job role can only be performed by a Premium Functionality Employer.



This instruction applies to the following RIW System User Roles:

  • Employer Admin (Premium Functionality Employer)
  • Employer Admin - No Payment (Premium Functionality Employer)

Step 1: Log in to the RIW System

Go to https://app.riw.net.au and login using your credentials.


Step 2: Go to Employer Job Roles

Click on Employer Job Roles under the Premium Features on the Main Dashboard.



Step 3: Add Employer Job Role

On the Employer Job Roles page, click on the Add button.



Step 4: Create new Employer Job Role

Populate the fields to create a new employer job role, noting that a red asterisk (*) denotes a mandatory field. 

Note: Each employer job role MUST include the employer’s name or acronym in the name section.  


For example, RIWCompany01 wants to create a shift worker job role. The name section would be formatted as RIWCompany01 – Shift Worker.


Populate the rest of the form as required:

  • Provide a description for the job role. This assists the RIW Service Desk and other users to understand the intent of the job role.
  • Check the box if the role is designated as safety critical.
  • Use the drop down fields to select, if required, a medical level.
  • Check the box if a Drug and Alcohol Test Pass is required to validate the job role.
  • The new job role will automatically default as active, which means it is available for assigning to a cardholders profile.  Please deselect the box if the role is not ready for assignment.



Click Save to add the employer job role.


Step 5: Assign competencies to the Employer Job Role

Once the new employer job role has been created, specific competencies or groups of competencies can be added as requirements.  A cardholder will need to meet requirements for the job role to be valid on their RIW profile.


On the Employer Job Roles screen, locate and highlight the newly created job role and click Edit.



On the Edit a Job Role screen, click the Competencies tab on the left hand side menu, and then the Add button to add competency requirements.



Step 6: Add competencies

 

On the Add Competency screen, a single competency or group(s) of competencies can be added using the AND/OR operator where:

  • all the competencies in one (or more) groups are required (using the AND operator);
  • only one of multiple competencies in one or more groups are required (using the OR operator);
  • A single group or combinations of such groups are required.

To create groups of competencies where ALL the specified competencies are required, click the Add button and leave the Operator as it is set by default to AND. Select a category and competency and click the Add button to the right of the competency selected. Select and add the next and any further competencies to be included in this group in the same way. All the competencies added to this group will be displayed under the competencies heading.


When the group has been set up as required, click Save. The summary view will show that All of the following: competencies in this group are required:



To create groups of competencies where only one of the specified competencies is required, click the Add button, but this time select the OR operator from the dropdown. Select a category and competency and click the Add button to the right of the competency selected. Select and add the next and any further competencies to be included in this group in the same way.


All the competencies selected will be displayed under the competencies heading. When the group has been set up as required, click Save. The summary view will show that At least one of the followingcompetencies in this group are required.



More single competencies or groups of competencies can be added, if required. 


Later, more competencies can be added to a group which uses the OR operator by clicking Add to Group and selecting another competency in the same way as above. 


Competencies can also be deleted singly or from groups.


This functionality means that individuals who have been assigned a specific job role will be flagged if any of the job role-specific competencies have expired or are missing. It also allows users to search for individuals who match or closely match the competency requirements for a particular job role via Search for People Suitable for Job Role under the People tab.



RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000029898


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