What are the medical categories and expiry calculations used in the RIW System?


Medical categories as recorded in the RIW System are defined below.  In regards to expiration, with the exception of category 4 health assessments, the RIW System automatically calculates the medical expiry date from the cardholder’s date of birth and examination date entered as follows:


Category 1 and 2 health assessments

  • At time of commencement;
  • then every 5 years to age 50;
  • then every 2 years to age 60;
  • Then every year.

Note: Despite anything to the contrary above, the cardholder must have a health assessment conducted within 2 years after turning 50 years of age and within 1 year after turning 60 years of age.


Category 3 health assessments

  • At time of commencement;
  • Then every 5 years from the age of 40 years.

Note: Category 3 cardholders who have had a full health assessment less than 5 years before turning 40 (e.g. for pre-employment) may have their next periodic assessment scheduled 5 years from that date.


Category 4 health assessments

  • These are a ‘once only’ pre-screen medical done at time of commencement;
  • The expiry date of the medical is set by the doctor.

 

Unfit for category 1, but fit for 2 & 3 (in effect category 2)

In this case, the AHP has determined that the cardholder does not meet the requirements to fulfil a category 1 medical, but is fit for category 2 and 3. This could mean the cardholder may require further testing, or the cardholder could have permanent requirements that could not be met. Expiry of the medical would be similar to a category 2 assessment, or pending re-evaluation as determined by the AHP.

 

Unfit for categories 1 and 2, but fit for 3 (in effect category 3)

In this case, the AHP has determined that the cardholder does not meet the requirements to fulfil a category 1 or 2 medical, but is fit for category 3. This could mean the cardholder may require further testing, or the cardholder could have permanent requirements that could not be met. Expiry of the medical would be similar to a category 3 assessment, or pending re-evaluation as determined by the AHP.

  

Unfit for categories 1, 2 & 3, but fit for work outside the Danger Zone (in effect category 4)

In this case, the AHP has determined that the cardholder does not meet the requirements to fulfil a category 1, 2 or 3 medical, but is fit for category 4. This could mean the cardholder may require further testing, or the cardholder could have permanent requirements that could not be met. Expiry of the medical would be similar to a category 4 assessment, or pending re-evaluation as determined by the AHP.

 


With the exception of category 4 health assessments, a calculated expiry date cannot be extended beyond the calculated date shown, however, it can be reduced.


IMPORTANT NOTE: Transport for NSW (TfNSW) require category 3 medicals to expire every 5 years, irrespective of the cardholder’s age. Therefore, where a cardholder holds a TfNSW role, the expiration of that role will be set to 5 years from the date of the medical.

Where a cardholder holds a non-TfNSW role requiring a category 3 medical and a TfNSW role, the expiration of those roles will be set based on the separate requirements; one to the National Health Standard and one to TfNSW requirements.  

   

For further detail, please refer to the National Business Rules regarding expiry dates of specific medical assessments here.



RIW Knowledge Centre Link:

https://support.riw.net.au/support/solutions/articles/51000129340




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