How does a company monitor forthcoming and expired competencies?

This article details how a company can monitor expired and expiring competencies in the RIW System for Rail Industry Workers who:

  • Have an employment or association relationship with the company.
  • Are currently swiped into a site if the company is also the Contractor In Charge.

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Employer Admin - Read Only
  • Helpdesk


Go to and log in using your credentials.


Click on the Expiries menu.


On the Expiries screen, click on Competencies from the left-hand menu. The screen will automatically populate all currently awardable competencies that are:

  • Expiring in the next 90 days, identified in AMBER 
  • Expired in the last 365 days, identified in RED

A more refined search can be applied by populating the search fieldsOr you can Show All, Show Forthcoming, or Show Expired by clicking on the appropriate radio button and Search.

You can also export the list to a *.CSV file by clicking Export.


To fix an expiring item easily, click on the Rail Industry Worker record and Edit. This will take you to the Rail Industry Worker profile where you can immediately update the competency.

To report on expiring competencies greater than 90 days, consider running a custom report or using the RIW Microsoft Power BI integration.

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