How does a company monitor forthcoming and expired medicals?

This article details how a company can monitor forthcoming and expired rail health (medical) assessments in the RIW System.

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Employer Admin - Read Only
  • Helpdesk


Go to and log in using your credentials.


Click on Expiries > Medicals.


On the Expiries screen, click on Medicals from the left-hand menu. The screen will automatically populate all the rail health (medical) assessments that are:
  • Expiring in the next 90 days, identified in AMBER 
  • Expired in the last 365 days, identified in RED

NOTE: This screen will display all expired medicals, even if the Rail Industry Worker has completed a new rail health (medical) assessment.  It is best to check the worker's profile to see if a newer medical has been undertaken.

A more refined search can be applied by populating the search fields with the Rail Industry Worker detailsOr you can Show All, Show Forthcoming, or Show Expired by clicking on the appropriate radio button and Search.

You can also export the list to a *.CSV file by clicking Export.


To check the expiring item, click on the Rail Industry Worker record and Edit. This will take you to their Rail Industry Worker profile where you can immediately assess the status of any other rail health (assessment) medicals recorded for the worker.

To report on expiring rail health (medical) assessments greater than 90 days, consider running a custom report or using the RIW Microsoft Power BI integration.

Article link:

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.