How does a company set a leave date on a job role?

This article details how a company can set a leave date on a job role for a Rail Industry Worker in the RIW System.

A leave date can be applied to a job role when the role is no longer required by the Rail Industry Worker.  Leave dates can be applied to primary, secondary and associated cardholders.

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Helpdesk


Go to and login using your credentials.


Click on Search for My People.

Use the search filters to locate the Rail Industry Worker and click Search. Once located, click on the worker's profile and Edit.


On the Rail Industry Worker's profile, click on Job Roles or Employer Job Roles from the left-hand menu.

Highlight the job role you wish to apply the leave date, and then click Edit.


On the Edit Job Role pop-up box, enter the Leave Date and click Save.

The leave date will now be applied.


If the job role is current and the leave date is a date in the past, the applied leave date can be verified by clicking on the Show All radio button and clicking Search. The job role will still show as not valid (i.e. it has a cross in the valid column).  

If a future leave date has been applied, then the job role will remain valid until the specified leave date.  An RIW System notification will also be sent to the cardholder and the employer that a leave date has been applied and the job role will become invalid.

If the job role is not valid at the time of setting the leave date, an extra confirmation box will display asking to confirm whether to continue updating the job role. Click Confirm.

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