How does a company add a site or edit site requirements?

Employers or companies assigned as the Contractor in Charge (CIC) of a project can create sites and zones and assign competency or job role prerequisites for site access (optional). A project must be assigned by a Network Operator for a CIC to create sites and zones. 

When updating site requirements in the RIW System, it can take between 15-30 minutes for any changes to be transferred to a Kiosk, such as site entry rules, working hour rules, site briefings or site inductions. Sites should assess the risk between when the change is made in the RIW System to when it is available in the Kiosk and determine whether alternative access control measures are required during the update period.

This instruction applies to the following RIW System User Roles:

  • Advanced Project Admin
  • Employer Admin (where designated as a Contractor In Charge of a project)
  • Employer Admin - No Payment (where designated as a Contractor In Charge of a project)
  • Helpdesk
  • Network Manager
  • Project Admin
  • Site Admin


Go to and log in using your credentials.


Click on Administration > Site.


To add a new site, click on Add.


Fill out the site details, noting that any fields marked with a red asterisk (*) are mandatory. Include a descriptive site Name, Code (as determined by the Network and/or Contractor in Charge), a short description and a Start Date Active, which is when the site is to be made active in the RIW System.  Ensure the appropriate Project is selected from the drop down list provided (start typing in the box to find the relevant project).

Add the site address details, including Suburb, State and Postcode

To determine if the address can be validated, click on Test Address.

If the site is a greenfields site with no current street address, an approximate location will be determined by the suburb, state and postcode. Or try to use a close street location for a better match.

Click Save to complete.


Once the site has been created, site requirements may be added, which are pre-requisite competencies or job roles cardholders must obtain prior to being granted entry to the site. 

Click on the Requirements tab on the left hand side menu.  To add a requirement, click on the Add button.


On the Add Entry Rules screen, specify the competency or job roles required for the site.  Please note when adding requirements that variable groups of requirements can be created where either:

  1. All of the requirements in one (or more) groups are required (using the AND operator)
  2. Only one of multiple requirements in one or more groups are required (using the OR operator)
  3. A singe group or combinations of such groups are required.

Please read the detail on the Add Entry Rules screen for further direction.

Search for each requirement in the relevant competency or job role field by starting to type in the field. In the example below, we have added a generic MTA induction as a Network based competency, and the National - Around the Track Personnel job role.

When the required competency or job role has been surfaced, click Add to add it to the requirements.  The requirements will now display on the bottom of the screen.  

When complete, click Save.

Site requirements have now been set.

For more information about some of the other requirements you can set on this screen, please refer to:

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