The RIW Pricing Model includes volume-based discounts. The cost for an annual subscription for each cardholder is determined by the number of actively subscribed primary employees for the organisation.

This process will walk you through determining the number of cardholders primarily employed and the expected costs for the year.

This article details how to calculate expected RIW fees for your organisation.

NOTE: There is a volume-based discount (as per the RIW Pricing Model) that is based on the number of actively subscribed cardholders as of 28 May.

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This instruction applies to the following RIW System User Roles: 

• Advanced Project Admin
• Employer Admin
• Employer Admin - No Payment
• Employer Admin - Read Only

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Step 1: Log in to the RIW System

Go to https://app.riw.net.au and login using your credentials.

Step 2: Create Report

Click on the Reports tab on the top menu, followed by the Create Report shortcut.

Step 3: Report Tables

On the Report Tables screen, select People and then CONTINUE.

Step 4: Define Report Columns 

To define information about cardholders currently employed by the company and their annual subscription end dates, tick First Name, Surname, RIW Number, Primary Employer and Annual Subscription End Date. 

Click Continue to progress.

Step 5: Define Primary Employer

If you run the report without specifying the Primary Employer, the report will list ALL cardholders who have a relationship with the company, including secondary employed and associated cardholders. 

To get an exact list of the primary cardholders, please enter the company name in the Primary Employer field.  You can check the company name by referring to the top of the screen. Copy and paste this to ensure it is correct.

Click CONTINUE when ready to proceed.

Step 6: Report is displayed

The report will provide a list of all RIW cardholders primarily employed by the company and their annual subscription end date. You can sort the list by clicking on the up/down arrows, or alternatively, Export the report which will be sent to the User via email.

Step 7: Calculate RIW fees

Whether you use the table as per above, or export the file, sort the column by Annual Subscription End Date to determine when a cardholder subscription fee is due.

If calculating for the following year based on currently active subscribed workers, remove any cardholders not to be applied to the calculation, then:

Number of current cardholders x Annual RIW Card Fee* = Yearly renewal RIW fees

NOTE: The annual RIW Card Fee is determined by the number of active RIW cardholders primarily employed by the company as per the article What is the RIW Pricing Model?

If you intend on employing more RIW cardholders, then use the calculation below to determine New RIW cardholder fees.

Number of new cardholders x (Supply of New Card Fee* + ID Check Fee (if applicable)* + Annual RIW Card Fee*) = New RIW cardholder fees

Add both the Yearly renewal RIW fees and the New RIW cardholder fees to obtain the expected yearly RIW fees for your company.

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RIW Knowledge Centre Article Link:

https://support.riw.net.au/support/solutions/articles/51000176346

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