How to check job role validity and key expiry dates

This article details how to check job role components and key expiry dates that contribute to job role validity for a Rail Industry Worker.

The validity of a job role is dependent on a Rail Industry Worker having the appropriate and current competencies, rail health (medical) assessment, additional medical information item, or drug & alcohol assessment. If a job role is invalid, it can prevent the Rail Industry Worker being able to successfully swipe on to site.

NOTE: The next key expiry date can only be accessed for Rail Industry Workers who have an employment or association relationship with your company. 

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Employer Admin - Read Only
  • Helpdesk
  • Network Manager
  • Network Manager - Read Only
  • Project Admin
  • Site Admin


Go to and log in using your credentials.


Click on Search For My People on the main dashboard.


Enter the Rail Industry Worker details in the search field or leave blank and click on search to bring up the workforce. Select the worker by highlighting their name and clicking on Edit.


On the Rail Industry Worker's profile, click Job Roles or Employer Job Roles.


The job role will display all the components that make up the role and their validity, denoted with a tick or a cross.  The Next Key Expiry date for the job role is displayed in the right hand column of the table, showing when the role will next become invalid.

To view more information regarding the Next Key Expiry Date, click on the row and then More info .


The Job Role pop-up will provided more information on the specifics of the job role.

The Next Key Expiry Date will display the associated Next Key Expiry Item, which allows a company to 

take the required action to maintain the validity of the job role.

In the example below, the medical will next expire to make the job role invalid.

To undertake a more thorough analysis of job role validity for your workforce, consider running the Next Key Expiry Report For Valid Job Roles report.

Article link:

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.