How does a company monitor forthcoming and expired Additional Medical Information?

This article details how a company can monitor forthcoming and expired Additional Medical Information items in the RIW System.

Additional Medical Information is any other medical information type that is not a rail health (medical) assessment or Drug and Alcohol assessment. This could include items such as immunisations, lead and silica monitoring or colour blindness tests.

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment
  • Employer Admin - Read Only
  • Helpdesk


Go to and log in using your credentials.


Click on Expiries menu.


On the Expiries screen, click on Additional Medical Information from the left-hand menu. The screen will automatically populate all the items that are:
  • Expiring in the next 90 days, identified in AMBER 
  • Expired in the last 365 days, identified in RED

A more refined search can  be applied by populating the search fields with the Rail Industry Worker detailsOr you can Show All, Show Forthcoming, or Show Expired by clicking on the appropriate radio button and Search.

You can also export the list to a *.CSV file by clicking Export.


To fix an expiring item easily, click on the Rail Industry Worker record and Edit. This will take you to their Rail Industry Worker profile where you can immediately update the item.

To report on expiring additional medical information items greater than 90 days, consider running a custom report or using the RIW Microsoft Power BI integration.

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