The RIW Power BI Employer Report is an advanced reporting and analytics tool providing interactive dashboards across a wide range of workforce data areas. It is accessed directly within the RIW System - no separate Microsoft Power BI licence is required.

Accessing the Report

The Employer Report is available to all Employer Admin users for employers with more than 300 workers. Employers outside this group can request access by contacting the RIW Service Desk at info@riw.net.au.

Once available, users can access the reports by selecting Reports > Power BI Reports within the RIW System.

What Data Is Visible

The report displays data based on your RIW user permissions. Data visibility depends on the relationship between workers and your organisation:

Worker Relationship	Visibility in Report
Primary workers	Visible across most report pages
Secondary workers	Visible across most report pages
Associated workers	Visible on most pages - Medical and D&A data not visible
Workers linked by swipe (CIC sites)	Workers and Swipes pages only - Medical, D&A and Cards data not visible

The Employer Report is refreshed throughout the day.

Scheduled refresh times are approximately:

2:30 AM AEST / 12:30 AM AWST

6:30 AM AEST / 4:30 AM AWST

8:30 AM AEST / 6:30 AM AWST

10:30 AM AEST / 8:30 AM AWST

12:30 PM AEST / 10:30 AM AWST

2:30 PM AEST / 12:30 PM AWST

4:30 PM AEST / 2:30 PM AWST

6:30 PM AEST / 4:30 PM AWST

Refresh times are indicative and processing may take some time to complete. As a result, information displayed in the report may be slightly behind the current information held in the RIW System.

Where current worker status, competency, compliance or other time-sensitive information is required, users should review the worker's record directly in the RIW System.

---

Report Pages

The Employer Report contains the following pages, accessible from the left-hand navigation panel:

Report Page	What it shows
Top-level	High-level workforce snapshot - worker counts, blocks, suspensions, swipe activity, subscription status and top competencies and job roles
Comparisons	Job role and competency validity compared across projects - useful for pre-mobilisation compliance checks
Worker Locations	Geographic view of where workers live and where they have been swiping in, combined with job role and competency data
Shifts	Shift duration analysis by project and site, based on swipe-in and swipe-out records
Workers	Detailed worker listing with eligibility, card validity, subscription status and medical level - also the navigation hub for drilling into worker detail
Job Roles	Job roles held by workers - current and historical, validity, suspension status and owning authority
Competencies	Competencies awarded, validity, expiry dates and upcoming expiries (30, 60 and 90-day views)
Medicals	Medical test results, medical levels and expiry dates
D&A	Drug and alcohol test results, test types and expiry information
Breathalyser	Breathalyser test records by site and project
Cards	Physical and virtual RIW card status and issuance history
Swipes	Swipe events, outcomes, trends, deny reasons and near-real-time on-site worker view
Work Restrictions	Active work restrictions recorded against workers
Risk Assessments	Active worker risk assessments
Allocated Items	Items currently issued to workers (PPE, keys, access devices)
Travel	Worker travel time to and from site by project, based on self-nominated travel hours recorded at sign-in
Help	Built-in reference guide to the report - features, filters, drill-down instructions and user permissions panel

---

Navigating and Filtering

Each report page includes filters and slicers in the left-hand panel. You can filter by project, site, worker relationship, date range and more. Clicking on a chart element cross-filters all other visuals on the same page. Use the Clear Filters button (top-left of each page, next to the RIW logo) to reset all filters to their default state.

In most data tables, each worker row includes a link icon - clicking it opens the worker's full record directly in the RIW System.

To export a data table, hover over it, click the three dots (…) in the top-right corner, and select Export data.

---

Further Assistance

For access requests, technical issues or general enquiries about the Power BI Employer Report, contact the RIW Service Desk at info@riw.net.au.

When reporting an issue, please include your RIW username, employer name, the report page and filter settings in use, and the Last updated timestamp shown in the report.

---

RIW Knowledge Centre article link:

https://support.riw.net.au/support/solutions/articles/51000521837

---

Full User Guide

A detailed user guide covering each report page, key visuals and how to use them is available to download:

---