How does a company end employment with a cardholder?

This article details how a company can end employment with a cardholder by applying a leave date to the employment relationship on a cardholder's RIW profile in the RIW System. This applies to all primary and secondary employment relationships.

Once a leave date has been applied, the cardholder will not be able to use their RIW card to sign into a site until a new employment relationship has been established on their RIW profile. The leave date takes effect at 2400 hrs (AEST) or +1 hr (AEDT) of the date applied.

Cardholders can also end their employment relationship with an employer in myRIW. When an employment relationship is ended by a cardholder, the employer will receive a system notification to advise them of that the cardholder has ended the relationship.

This instruction applies to the following user roles:

  • Advanced Project Admin
  • Employer Admin
  • Employer Admin - No Payment


Go to and log in using your credentials.


Click on the Search for My People shortcut on the main dashboard.


On the People screen, locate the cardholder by filling in the cardholder details to narrow the search.  Select the cardholder by highlighting their name and clicking on the Edit button.


Click on Employment History on the left-hand side menu of the cardholder's profile. Highlight the record you want to amend and click on Edit.


On the Edit Employment screen, enter the Leave Date you wish to end the employment relationship and click Save.

NOTE: Leave dates cannot be backdated. The leave date must be today or a date in future. If selecting today's date, the employment request will be effective as of midnight of the date selected.


The employment relationship has now been ended and the the leave date will show as applied.

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